Inside the Emerson

Ballroom & Catering Kitchen

Our spacious and versatile Ballroom is perfect for any celebration, from fundraisers to dances, company parties to weddings. This blank slate can be adapted to fit any theme—it is yours to decorate for any occasion. As one of our most popular venues, this 4,042 square foot space accommodates 270 people with tables or 500 people without tables. A moveable stage and bar are provided.

The catering kitchen is available to rent with the Ballroom and includes the following amenities: warming oven, refrigerator, freezer, and ample counter/prep space to accommodate all your caterers' needs.

To schedule a tour, email our Director of Operations or call (406) 587-9797, ext. 101.

Download Rental Rules & Regulations

Rental Inquiry Form


Space Details

Capacity:

  • 500 people (standing only)
  • 400 people (chairs only)
  • 265 people (seated with tables and chairs)
  • Exact numbers depend on the arrangement of tables and chairs, etc.

Dimensions:

  • Ballroom - 52 feet, 6 inches x 77 feet • 4,042 square feet (excluding the ramp and bar area)
  • Stage (length x depth) - Standard, 20 feet x 8 feet 
• Extended, 20 feet x 12 feet

Event organizers must coordinate the REMOVAL of the stage in advance of the event, and a $150.00 stage removal fee will be assessed.

Ballroom Floor Plan

Additional Images:


Rental Rates & Fees

(All rates subject to change)

General:

  • Hourly - $105.00/hour (2-hour minimum)
  • Full Day - $1,025.00 (6+ hours)

Non-profit:

  • Hourly - $80.00/hour (2-hour minimum)
  • Full Day - $775.00 (6+ hours)

To receive a non-profit rate, the non-profit must furnish a copy of the organization's 501(c)3 letter. Failure to furnish the 501(c)3 letter will result in being charged the General rate for the event. The non-profit must recognize the Emerson as a sponsor in their marketing materials. The Emerson may request proof of this acknowledgment.

Cleaning Fee:

A $135.00 cleaning fee will be added to the rental cost.

Amenities Available:

  • Stage (modified by Emerson staff)
  • Catering kitchen complete with warming oven, commercial refrigerator and freezer, steel counters, and prep/washing area
  • Built-in bar
  • Lectern
  • Coat racks and hangers
  • Tables and chairs (Please note: the Emerson does not supply linens):
    • 21 large banquet tables (8 feet x 30 inches)
    • 5 standard banquet tables (6 feet x 30 inches)
    • 40 large seminar tables (8 feet x 18 inches)
    • 20 standard seminar tables (6 feet x 18 inches)
    • 24 large round tables (60-inch diameter; seats 8 comfortably)
    • 6 standard round tables (48-inch diameter; seats 4 comfortably)
    • 200 padded folding chairs

    The Emerson offers the following tables for rent for $10.00/each:

    • 12 extra-large round tables (72-inch diameter; seats 10 comfortably)
    • 16 cocktail tables (42 inches tall x 30-inch diameter)

These are the TOTAL number of tables and chairs owned by the Emerson. Tables and chairs are shared amongst all three Emerson rental spaces. Therefore, patrons must coordinate directly with Emerson staff to determine exactly how many tables and chairs will be available for your event.

Renters are responsible for the set-up and breakdown of the venue before and after the event. Failure to return tables and chairs to their storage spaces will result in forfeiture of the security deposit or a portion thereof.

Technology:

  • Wireless internet is available for a fee of $65/day or $5/hour.
    • If you require WIFI access for your event, please contact the Emerson for additional details.
  • Event organizers should discuss sound and other technical assistance with our theater manager at least two weeks before the event
    • Our event tech is available for $50.00/hour.
    • The use of sound, lighting, projector, screens, etc., are charged separately and are specific to the needs of each event. We can provide a cost estimate for these services. Be aware: renters will be charged for additional items added during event planning or the event itself.

Alcohol Policy:

  • Absolutely no alcohol served to those under the age of 21.
  • Alcohol is permitted in the Ballroom for private events. Please note, a permit is not needed for a private event.
  • A license and permit are required for public events. Please refer to the alcohol policy for requirement details.

Security:

  • Rocky Mountain Security guards are required for specific events.
  • Check with the Emerson regarding security requirements for your event.
  • Please note, Rocky Mountain Security requires 72-hour notice before any event.
  • Please contact Rocky Mountain Security for current rates.

Smoke-Free Campus:

The Emerson is an entirely smoke-free campus, including cigarettes, cigars, pipes, tobacco carrying products, e-cigarettes, hookahs, bongs, etc.

Smoking is prohibited throughout the entire Emerson property, including ALL interior (hallways, stairways, lobbies, tenant studios, public rental spaces, galleries, restrooms, etc.) and ALL exterior spaces (lawn, parking lot, sidewalks, foyers, front steps, exterior landings, entrance ways, etc.)

Firearms:

Firearms are not permitted on the Emerson premises.

Cancellation Policy:

REFUND: A 75% deposit is required at the time the contract is signed. The deposit will be refunded if the event is canceled ten working days before the event.

  • The Emerson will retain a $100.00 administration fee for all canceled contracts.
  • The deposit is non-refundable if the cancellation is made less than ten working days before the event.


Contact Director of Operations by email or call (406) 587-9797, ext. 101 for booking availability.

© 2022 Emerson Center for the Arts & Culture. All Rights Reserved. Feedback